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Building the Data Room

What belongs in a data room

The standard structure investors expect.

Building the Data Room
Free
11 min

The standard folders

  1. Corporate — incorporation, bylaws, board minutes, cap table
  2. Financial — historical statements, monthly management accounts, model
  3. Commercial — pipeline, cohort analysis, top customer contracts
  4. Product & technology — architecture, roadmap, security posture
  5. Legal — material contracts, IP assignments, disputes
  6. People — org chart, key employment agreements, option grants
  7. Compliance — licences, data protection, regulatory correspondence

Two-tier access

Stage 1 for early diligence; stage 2 (customer contracts, employee-level data, sensitive IP) unlocked after a term sheet. Track who accessed what and when.

Key takeaways

  • Structure signals operational maturity
  • Never put material you cannot substantiate in the data room

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Running the diligence process

Educational content only. Bright Capital Academy materials, calculators, and certificates are provided for general educational purposes and are not legal, tax, financial, accounting, or investment advice. Outputs are illustrative models based on the assumptions you enter — they are not valuations, offers, projections, or guarantees of any outcome. Always consult qualified professional advisers in your jurisdiction before acting.

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